Meetings Poster Presentation Guidelines
 
POSTER PRESENTATION GUIDELINES
 
All poster presentations will take place in the Westin Harbour Castle. Check the program onsite at the conference for the specific room location. Each poster board is marked with a unique board number. Your poster board assignment will be sent to you in May. Poster board numbers can also be found in the conference Mobile App.
 
The poster board is 4 feet high and 8 feet wide with black aluminum frame. The actual poster area inside is 94 1/4 inches wide and 45 3/4 inches high. Plan your poster to fit this space.   
 
The following guidelines have been prepared to help improve the effectiveness of poster communication.
  • Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations.
  • Summarize current research in graphic form whenever possible; use charts, tables, graphs, pictures, etc. and minimize the amount of text.
  • Prepare your presentation on poster size paper and mount on the board. 
  • Posters should be self-explanatory but not comprehensive.  You will supplement and elaborate during your conversations with others.
  • Typeface should be large enough to be read comfortably by interested attendees from distances of 3-5 feet (1.5 m).  Keep visual materials simple and clear.
  • Display a copy of abstract.
  • Push pins or velcro will be supplied. 
Poster Display Dates and Hours
  • All poster presenters must set up their posters the day before their scheduled session. Poster Session I presenters should set up their posters between 12:00 PM - 6:00 PM on Saturday. Poster Session II presenters should set up their posters between 6:30 AM - 7:30 PM on Sunday. Poster III presenters should set up their posters betwene 1:30 PM - 5:00 PM on Sunday. Poster IV presenters should set up their posters between 1:30 PM - 5:00 PM on Monday.
  • Poster material must be removed from the board immediately after the session.  Posters left up beyond this time may be removed by the hotel staff and may be lost.
  • Each poster session lasts 2 hours.  Presenters are expected to be available beside their poster for 1 hour so that questions may be asked and answered. Poster session dates and times are as follows:
Poster Session I
Saturday, June 8
6:00 PM – 8:00 PM

Poster Session II
Sunday, June 9
7:30 AM – 9:00 AM
 
Poster Session III
Monday, June 10
7:30 AM – 9:00 AM
 
Poster Session IV
Tuesday, June 11
7:30 AM – 9:00 AM
 
ONLY USE VELCRO DOTS OR PUSH PINS TO ATTACH POSTER TO BOARD!
 
PLEASE DO NOT use any kind of adhesive tape on the poster boards and do not paint, draw or write on poster boards. ANY DAMAGE TO THE POSTER BOARD WILL RESULT IN A FEE CHARGED TO THE FIRST AUTHOR.
 
 
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